Consulate General of India

Edinburgh, United Kingdom

Consulate General of  India,  Edinburgh

invites bids for disposal of  old  IT equipment

TENDER NO. EDI/551/2/202

BID OPENING DATE: 01.07.2022

BID CLOSING DATE: 31.07.2022

 

CONSULATE GENERAL OF INDIA , EDINBURGH

17, RUTLAND SQUARE, EDINBURGH, EH1 2BB

TEL : (+44) – 0131 -2290055

 

 

 TENDER FOR DISPOSAL OF OBSOLETE IT EQUIPMENTS

Sealed tenders are invited from the interested Recyclers/ Re-processors for disposal of condemned computer systems and other computer peripherals as mentioned in the Annexure I on “As is Where is” basis.

Schedule of Tender:

1	Tender No.	No. EDI/551/02/2022 Disposal of Obsolete & Unwanted IT Equipment/2022
2	Tender Type	Limited
3	Tender Category	Sale
4	Estimated Cost	£ 500.00 (GBP Five Hundred only)
6	Amount of Earnest Money	£ 25.00/- (Twenty Five Pounds Only)
	Deposit
7	Last date and time of receipt of	01-08-2022 at 13:00 hours
	tender
8	Date and time of opening of	02-08-2022 at 15:00 hours
	tender
9	Venue	Shri Satya Veer Singh, Head of Chancery, Consulate General of India, Edinburgh

Tender No.: EDI/551/02/2022

Disposal of Obsolete & Unwanted IT Equipment

GENERAL TERMS AND CONDITIONS

Sub: Tender for disposal of obsolete office equipments

1. Parties: The parties to the contract are the vendor (The tenderer to whom the order has been issued) and the Government of India through the Consulate General of India in Edinburgh for and on behalf of the President of India.

2.Addresses: For all purposes of the contract including arbitration there under, the address of the tenderer mentioned in the tender shall be final unless the tenderer notifies the change of address by a separate letter sent by registered post with acknowledgement due to the undersigned. The tenderer shall be solely responsible for the consequences of any omission or error to notify change of address in the aforesaid manner.

3.  Tender Availability & Earnest Money Deposit:

a) The tender form along with terms and conditions can be downloaded from Consulate’s official website http://cgiedinburgh.gov.in/. No printed copies will be provided.

b) Earnest Money Deposit of £ 25.00 (Twenty Five Pounds only) must be deposited by the tenderers through an Account Payee Demand Draft/Banker’s Cheque/Account transfer (Account name: Consulate General of India Bank Name :Bank of India, Glasgow Account No.: 26047007 Sort Code: 60-95-15) in favour of Consulate General of India, Edinburgh.

c)EMD is to remain valid for a period of forty-five (45) days beyond the final bid validity period.

d)EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract.

e)Tenderer shall not be permitted to withdraw his/her offer or modify the terms and conditions thereof. In case the tenderer fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid amount of earnest money will be forfeited to the Government.

f)The tenders without the Earnest Money Deposit will be summarily rejected.

g)     No claim shall lie against the Government Department in respect of erosion in the value or interest on the amount of Earnest Money Deposit.

4.Inspection of Items by Interested Parties:

All interested tenderes, after having obtained the bid documents, may visit the Consulate General of India, Edinburgh  located at 17, Rutland Square, Edinburgh  with prior appointment only.

5.Preparation of Tender Documents: SINGLE - BID SYSTEM:

a)Tender documents in the following manner  is tobe  prepared and the Tender  should contain the documents as under:

Terms and Conditions Checklist (Annexure I) with all documents.

 Price bid in the format (Annexure II).

b)Tenderers are required to quote for the whole lot (summarized below) in the prescribed Tender forms (Annexure-II) and enclose the duly filled in and signed form in a sealed cover.

c)The price quoted (tender) shall remain valid for a period of 90 days from the date of tender opening.

d)Selection of highest bidder will be made based on total price offered.

e)Tender should be super scribed on the top of the sealed envelopes as `Tender for Disposal of Obsolete IT Equipments’.

f)The envelope containing the tenders shall be properly sealed. Envelopes stapled shall not be accepted. All the envelopes must be sealed and the Tender No. and Due date of opening must be superscribed thereupon. Name and address of the tenderer must also be indicated on each envelope. In case of non-submission of the bids as above, the tender shall be treated as ‘Disqualified’.

6.Signing of Tender:

Individual signing the tender or other documents connected with contract must specify whether he/she signs as:

a)A sole proprietor’ of the concern or constituted attorney of such sole proprietor.

b)A partner of the firm, if it be a partnership firm, in which case he must have the authority to execute contracts on behalf of the firm and to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement of by a power of attorney duly executed by the partners of the firm.

c)Director or a principal officer duly authorized by the Board or Directors of the Company, if it is a company.

d)The  tenderer should  sign and  affix his/her firm’s stamp at  each page  of the  tender and all its annexure as acceptance of the offer made by the tenderer will be deemed as contract and no separate formal contract will be drawn. NO PAGE SHOULD BE REMOVED/ DETATCHED FROM THIS NOTICE INVITING TENDER. The duly signed NIT should be attached to other tender documents without fail. Tenders  received without duly signed/stamped tender form will be rejected.

7.    Submission of Tender documents: Tenders should be addressed to:

        Shri Satya Veer Singh,

       Consul & Head of Chancery

       Consulate General of India, Edinburgh

       17, Rutland Square, Edinburgh, EH1 2BB

     

a)The tenders may be deposited in person by the tenderer at the office address given above during working hours.

OR

b)The tenders can be sent by Registered post or Speed post so as to reach the undersigned on or before the scheduled date and time. This office is not responsible for any kind of delay for receipt of tender within the specified date and time and the tenders received after the scheduled date and time will be out rightly rejected. Only one tender should be kept in one cover. The tender is not transferable.

8.      Opening of Tender:

The tenderer is at liberty either himself or to authorize a representative (not more than one) to be present at the time of opening of the tender. The representative attending the opening of the tender on behalf of the tenderer should bring with him a letter of authority from the tenderer and a proof of identification on the date and time indicated in the “Schedule of Tender”. The Tender will be opened and read out in the presence of tenderer’s representatives. If the tenders could not be opened at the given time and date due to unforeseen circumstances, the tenders will be opened on next working day at the same time/ venue.

9.     Criterion for Evaluation of Tenders:

The evaluation of the tenders will be made on the basis of information furnished in  Tender form given in Annexure-II. The reasons for selection or rejection of a particular tender will not be disclosed.

10.   Communication of Acceptance:

The successful tenderer will be informed of the acceptance of his tender by post and e-mail.

11.   Scope of work:

Disposal of obsolete IT equipments as per list attached in Annexure III to be made from Consulate General of India at 17, Rutland Square, Edinburgh EH1 2BB.

12.  Time Schedule:

a)   Completion period: The successful tenderer shall be required to make full payment (quoted price in the tender minus the EMD of £ 25.00) by an Account Payee Cheque/bank transfer in favour of Consulate General of India in Edinburgh within 5 working days of the acceptance of the tender.

b)The tenderer shall lift all the items from the disposal site to his/her premises within 5 working days after making the payment as above.

c)On failure to do so, tender inviting authority shall have the right to forfeit the entire amount of the bidder including the EMD and dispose the items to the alternate bidder.

d)The vendor has to submit the details of all the items collected from this office after the completion of the work or 7 days whichever is earlier. This office will not bear any transportation or handling charges for this.

e)The successful tenderer shall take the responsibility to set right any damages caused during lifting of the materials, to the satisfaction of the concerned authority. On failure to do so, the Consulate shall have the right to forfeit the entire amount of the tenderer and dispose the items to alternate tenderer.

f)During the currency of the tender, additional condemned hardware if any should be lifted by the successful tenderer at the rates quoted or higher rates that may be applicable at the time of lifting, as the case may be.

g)The condemned hardware being disposed off is only for recycling or reuse. The use of the lifted items in any other form will lead to appropriate legal action. The hard drives and RAM in the CPUs would have already been destroyed by the Consulate before lifting.

13. For any clarification, please contact at following nos.:

a)   Shri. Satya Veer Singh, HOC, Consulate General of India, 17, Rutland Square, Edinburgh, Scotland (Phone Number: +44 0131-2290044, Email: hoc.edinburgh@mea.gov.in)

b)Shri Ravin Kumar, Accountant, Consulate General of India, 17, Rutland Square, Edinburgh, Scotland (Phone Number: +44 0131-2292144, Email: admn.edinburgh@mea.gov.in)

ANNEXURE – I       

TERMS AND CONDITIONS CHECK LIST
(to be submitted along with the Bid)

Sl. No	Terms and conditions					Remarks
1.	Name of the Tenderer / concern and address
2.	Contact Number (s)
3.	e-mail Address
4.	Whether each page of NIT and its Annexures
	have been stamped and signed
5.	Earnest Money Deposit Details
	Banker’s Cheque / Demand Draft/Bank Transfer Details
	Number
6.	Nature of the Concern
	Sole / Partnership / Company
7.	Documents attached in respect of nature of
	the concern
8.	Details of any other information (i.e copies of
	the Trade licence, PAN, VAT Regd etc).
9.	Whether the tenderer agrees to the general
	terms and conditions mentioned in the NIT

 

UNDERTAKING

1. I/We undertake that I/we have carefully studied all the terms and conditions and understood the parameters of the proposed work of the Consulate General of India, Edinburgh and shall abide by them.

 

2. I /We further undertake that the information given in this tender is true and correct in all respect and we hold the responsibility for the same.

Date:

Signature of the tenderer

 

ANNEXURE – II

PRICE BID

Tender for disposal of obsolete IT equipment

Name and Address of the Tenderer:

Telephone No.:

Our total offer for all items is Rs.……………..…………... (Rupees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

................................................................ )

 

Date:

Signature of tenderer

ANNEXURE – III

Sl No	Item	Brand
1	CPU (Without Hard Disks)	Lenovo Thinkcentre Intel Pentium
2		HP Pavilion i7
3		HP Visa Pentium
4		HP Pavilion Core 2 duo
5		HP Compaq Core 2 duo
6		Body
7		Lenovo core i3
8		Body
9		HP Pavilion Core 2 duo
10	Printer	Brother HL 121ow
11		HP Laserjet 1160
12		HP Laserjet 1300
13		Epson XP 305
14		Epson c353A
15		Pixma MP272
16		Canon LBP7018C
17		HP Laserjet 1200
18		Brother HL 1110
19		Epson WF 2510
20		Epson XP 332
21		Epson XP 305
22	Keyboard	Dell
23		Acer
24		KW402
25		HP
26		Logitec
27		KV0325
28		HP
29		HP
30		Emachine
31		HP
32	Monitor	Dell
33		LG
34		Lightview
35		468p
36		Acer
37		Dell
38	Laptop	Toshiba EA60
39	Scanner	HP Scanjet
40		Canon 600F
41		Canon 8400F
		HP Scanjet
42	Telephone
43	Music Player	Woolworth
44	Setup Box	Sky
45		Virgin
46	DVD Player	Philips
47		Samsung
48		VCR
49	Multimedia Speaker	Creative
50		Labtec LCS1013
51	Speaker	15x10cm
52	Photocopier (Big)	Xerox